A booking desk as calm as your treatment rooms.

The urge to book a massage peaks on Friday night after a hard week — exactly when your reception is closed. By Monday morning the moment, and the booking, has passed.

One therapist does deep tissue, another Thai, a third prenatal. Matching each request to the right person while juggling everyone’s hours is a daily coordination puzzle.

The same treatment comes in 60-, 90- and 120-minute versions, and each version ties up a room differently. Tracked by hand, that ends in overbooked cabins or empty ones.

A room is prepared — towels, oils, music — and the client never arrives. Without a reminder that asks for confirmation, you find out only when the appointment time passes in silence.

Connect

Link your spa’s existing WhatsApp number by scanning a QR code — about two minutes, no new number and no new app. The number remains entirely yours.

Configure

Pick the Spa & Massage template, build your treatment menu with durations and changeover buffers, add your therapists with their specialties and hours, and set up your treatment rooms as resources.

Go live

Put your WhatsApp number on your website, Instagram and Google profile. From then on every inquiry — “what do you offer?” to a confirmed session — is handled automatically while you run the spa.

Treatment menu with duration options

Represent your full menu — each treatment with its own length and changeover buffer, and separate entries for 60-, 90- or 120-minute versions — so bookings reserve exactly the time they need.

Therapist matching & preference

Each therapist has their own schedule and specialties. Clients can ask for a therapist by name, and the AI books that specific person — or their nearest available slot.

Room & cabin management

Treatment rooms are tracked as resources with their own calendars. A session is only confirmed when both the therapist and a suitable room are free — no double-booked cabins.

Reminders with preparation guidance

Pre-visit WhatsApp reminders can carry your instructions — arrive ten minutes early, stay hydrated, complete the intake form — so clients show up on time and prepared.

Cancellation & rebooking flow

When a client cancels, the AI handles the conversation gracefully, offers alternative times immediately and releases the therapist and the room back into availability.

Rebooking broadcasts

Message your client list on WhatsApp — a seasonal offer or a gentle “it’s been four weeks since your last massage” — and turn quiet weeks into booked ones.

Can WpAsis handle health intake forms before treatments?

WpAsis includes your intake instructions in the pre-visit reminder — a link to your online form, or a note to arrive ten minutes early to complete it on paper. Completing forms directly inside the chat is on the product roadmap; today the system works alongside your existing intake process.

How are bookings that need two therapists at once, like couples massage, handled?

You configure the treatment as one that requires two therapists at the same time. The AI then only offers time windows where both therapists — and a suitable room, if you have set one up — are simultaneously free, so a couples session is never confirmed with only half the team available.

Can the AI guide first-time visitors who don’t know your menu?

Yes. You can instruct the AI to walk new clients through the menu more thoroughly — asking whether they want relaxation, pain relief or recovery, and describing the treatments that fit. It mirrors the consultative conversation your reception team would have, but it is available at any hour.

Does WpAsis support packages or memberships?

Automated package and membership tracking is on the product roadmap. Today, you can give regular clients standing weekly or monthly appointments through the scheduling system, and manage prepaid package redemption in your existing records — the booking and reminder flow works the same either way.

How does WpAsis help fill quiet periods?

The broadcast feature lets you send WhatsApp messages to your client list — a seasonal promotion or a personal rebooking prompt like “ready for your next session?”. Because replies arrive in the same assistant, an interested client can go from your broadcast to a confirmed booking in one conversation.

Is there a free trial?

Yes. Every plan starts with a 7-day free trial and no credit card is required. You can connect your number, build your treatment menu, add therapists and rooms, and take real bookings during the trial — and cancel at any time.