Your training schedule fills itself — on WhatsApp.

A client messages at 7 AM to book — while you are mid-session with someone else. By the time you reply, the motivation window has closed and the slot stays empty.

A late cancellation an hour before the session leaves a hole in your day that no one else can fill on such short notice — lost income you can never bill back.

A prospect keeps saying they will book “this week”, but the back-and-forth of proposing times over messages is enough friction to keep them from ever committing.

With several trainers and shared floor space, coordinating who is free, which spot is taken and which class is full becomes a full-time job in itself.

Connect

Scan a QR code to link your existing WhatsApp Business number — done in about two minutes. No new number, and clients book without downloading anything.

Configure

Pick the Sports & Fitness template, define your session types — personal training, group class, assessment — with durations and class capacities, add your trainers, and set the hours you actually train.

Go live

Share your WhatsApp number on Instagram, your website and Google. Every booking inquiry from then on is answered instantly, and your confirmed sessions appear in the dashboard.

Class capacity control

Give each group class a fixed number of spots. The AI counts bookings against the cap and stops offering the class the moment it fills — no oversold sessions.

Waitlists that fill cancellations

When a class is full, interested clients join a waitlist. If someone cancels, the freed spot can be offered to the next person — the session stays full without you lifting a finger.

Trainer-specific scheduling

Each trainer has their own calendar and session types. Clients can ask for their preferred trainer by name and are only offered that person’s genuinely free slots.

Reminders with active confirmation

Sessions get a WhatsApp reminder that asks the client to confirm with one reply. Confirmed clients show up; those who can’t make it reschedule early enough for you to refill the slot.

Recurring session support

Set committed clients up with standing weekly sessions so their spot repeats automatically — no rebooking conversation needed every single week.

Flexible weekly schedules

Define a default weekly template, then add exceptions — holidays, an extra Saturday morning, a trainer out sick. The AI only ever offers hours that are truly available.

Can WpAsis handle group class bookings with limited spots?

Yes. You set a capacity for each class — say twelve spots for a spin session — and the AI tracks bookings against that cap. Once the class is full it stops offering it, and further inquiries are pointed to a waitlist or to alternative session times instead.

What if my availability changes from week to week?

WpAsis supports custom weekly schedules and exception days. You define a default weekly template, then adjust individual dates — blocking a holiday, opening extra hours for a busy week, or marking a trainer unavailable. Clients are only ever offered slots that are genuinely open.

Do my clients need to download an app to book?

No. Everything happens inside WhatsApp, which your clients almost certainly already use. There is no app to install, no account to create and no website to navigate — a client sends a message, picks a slot from the reply, and the session is confirmed in the same chat.

How does WpAsis handle last-minute cancellations?

When a client cancels in the chat, the AI acknowledges it, frees the slot in your calendar and can notify you immediately. The opened time can then be offered to waitlisted or other clients, and clients cancelling inside your lead-time window can automatically be shown your cancellation policy.

Can WpAsis send post-session follow-up messages?

Automated post-session follow-ups are on the product roadmap; today WpAsis focuses on booking, confirmation and pre-session reminders. In the meantime you can use the broadcast feature to send periodic check-ins or re-engagement messages to your client list, and replies flow back into the same assistant.

Is there a free trial?

Yes. Every plan starts with a 7-day free trial and no credit card is required. You can connect your number, set up your session types, trainers and class capacities, and take real bookings during the trial — then cancel at any time if it is not for you.